Delta Basketball Club Privacy Policy

Effective Date: March 3, 2026
Last Updated: March 3, 2026

Delta Basketball Club (“DBC,” “we,” “our,” or “us”) values your privacy. This Privacy Policy describes how we collect, use, disclose, and protect information about you when you visit our website, register for or participate in our programs (including tryouts, teams, leagues, tournaments, camps, clinics, trainings, and events), communicate with us, or otherwise interact with DBC (collectively, the “Services”).

By using the Services, you agree to the practices described in this Privacy Policy.

1) Information We Collect

A. Information You Provide Directly

We may collect information you provide when you register, purchase, submit forms/waivers, or contact us, including:

• Parent/Guardian information: name, email, phone number, address

• Participant/player information: name, date of birth/age, grade, school, gender (if provided), team history, jersey size (if collected), and similar program-related details

• Emergency and safety information: emergency contacts; relevant medical information, allergies, injuries, or accommodations you choose to share for participant safety

• Account/registration information: usernames, login details (if applicable through a registration platform), and registration history

• Communications: the content of emails, texts, messages, or other communications with us

• Other info you choose to submit: notes, preferences, or other details you include in forms

B. Payment and Transaction Information

If you make a purchase or pay registration fees, payments are typically processed by third-party payment processors. We may receive transaction-related details (such as amount paid, date/time, and payment confirmation). We generally do not store full payment card numbers on our own systems.

C. Photos, Video, and Audio

DBC events may be photographed, video recorded, or livestreamed (where applicable). We may collect and use photos/videos of participants, teams, and spectators consistent with any registration terms, waivers/releases, and applicable law.

D. Information Collected Automatically (Website/App Usage)

When you use our website or online services, we may automatically collect:

• IP address and general location (e.g., city/state)

• Device identifiers, browser type, operating system

• Pages viewed, links clicked, and time spent on pages

• Referring/exit pages

• Cookies and similar tracking technologies (see Section 6)

2) How We Use Information

We may use information to:

• Provide, operate, and administer DBC programs and Services

• Process registrations, placements, waivers, and payments

• Communicate schedules, updates, changes, cancellations, and safety notices

• Provide customer support and respond to inquiries

• Coordinate coaches, staff, facilities, and event operations

• Maintain participant safety and emergency readiness

• Improve our Services, programs, communications, and website performance

• Send administrative messages (e.g., confirmations, receipts, policy updates)

• Send newsletters and promotional communications (you can opt out of marketing—see Section 7)

• Detect, prevent, and address fraud, misuse, or security issues

• Comply with legal obligations and enforce our policies and agreements

3) How We Share Information

DBC does not sell your personal information.

We may share information as follows:

A. Service Providers and Vendors

We may share information with vendors who help us run our operations, such as:

• Registration/league management platforms

• Payment processors

• Email/text communication providers

• Website hosting and analytics providers

• Facility operators or event partners (as needed to run events)

These providers may access information only to perform services for us and are expected to protect it.

B. Coaches, Staff, and Operational Partners

We may share limited participant and parent/guardian information with coaches and staff (and, where necessary, facility/event partners) to administer teams, schedules, communications, and safety needs.

C. Legal, Safety, and Business Transfers

We may disclose information if we believe it is necessary to:

• Comply with law, regulation, subpoena, or legal request

• Protect the rights, safety, and property of DBC, participants, families, or others

• Investigate potential wrongdoing or enforce policies

• In connection with a business transaction (e.g., restructuring), where permitted by law

4) Children’s Privacy

DBC serves youth athletes, and many participants are minors. We collect information about minors from parents/guardians (or with parent/guardian involvement) for program administration and safety.

If you believe we have collected a child’s personal information improperly, contact us and we will take appropriate steps consistent with applicable law.

5) Data Retention

We retain personal information as long as reasonably necessary to:

• Provide the Services and administer programs

• Maintain registration, accounting, and operational records

• Resolve disputes, enforce agreements, and comply with legal obligations

We may retain certain information in de-identified or aggregated form for analytics and reporting.

6) Cookies and Tracking Technologies

We may use cookies, pixels, and similar technologies to:

• Enable core site functionality

• Understand website usage and improve user experience

• Measure marketing effectiveness (if applicable)

You can control cookies through your browser settings. If you disable cookies, some site features may not function properly.

7) Email and Text Communications

You may receive operational communications related to registrations and program administration (e.g., schedule updates, confirmations, cancellations). These are necessary for participation.

You may also receive marketing communications (e.g., newsletters, promotions). You can opt out of marketing emails using the unsubscribe link in the email. If we offer SMS marketing, you can opt out by following the instructions provided in the message.

8) Security

We use reasonable administrative, technical, and physical safeguards designed to protect personal information. However, no method of transmission or storage is 100% secure, and we cannot guarantee absolute security.

9) Your Choices and Rights

Depending on your location and applicable law, you may request to:

• Access the personal information we hold about you

• Correct inaccurate information

• Delete certain information (subject to legal/operational exceptions)

• Opt out of certain communications

To make a request, contact us using the information in Section 13.

10) California Notice (If Applicable)

If you are a California resident, you may have additional privacy rights under California law. DBC does not sell your personal information. You may submit a request regarding your personal information by contacting us (Section 13). We may need to verify your request before fulfilling it.

(If you want, I can expand this into a fuller CPRA-style notice with categories of data, sources, purposes, and retention by category.)

11) Third-Party Links and Services

Our Services may link to third-party websites or platforms (including registration providers, social media, sponsors, or partners). We are not responsible for the privacy practices of those third parties. Please review their policies before providing information.

12) Changes to This Privacy Policy

We may update this Privacy Policy from time to time. Updates will be posted with a revised “Last Updated” date. Your continued use of the Services after changes are posted means you accept the updated policy to the extent permitted by law.

13) Contact Us

If you have questions, concerns, or requests about this Privacy Policy or our privacy practices, contact:

Delta Basketball Club
Email: info@deltabasktballclub.com

Optional Add-Ons (Common for Youth Sports Orgs)

If you want these included as formal sections, tell me and I’ll add them cleanly:

• Photo/Video Release & Livestream Notice (more explicit)

• Refund/Cancellation & Chargeback Policy reference

• Waiver/Assumption of Risk cross-reference

• Detailed CPRA/California “Categories of Personal Information” table